VACANCY ANNOUNCEMENT

Integrated PIU/PMO Coordinator

The Government of Mongolia, with financial support from the Asian Development Bank (ADB) and other development partners is implementing related border ports’ renovations and public investment, including ODA information system projects aimed at improving Mongolia’s infrastructure, trade competitiveness, investment transparency and public investment management system.

The Executing agency is the Ministry of Finance and under the projects, the Ministry of Finance is seeking to recruit a qualified Integrated PIU/PMO Coordinator, who will be engaged on a full time basis and be responsible for the day-to-day management of the integrated Project Implementing Unit (PIU)/PMO to ensure timely achievement of project(s) outputs and smooth implementation of project(s) activities.

Objective of the Assignment

The objective of the assignment is to ensure the successful implementation of the project(s) through effective management, coordination, and monitoring of all project activities. The coordinator will be responsible for leading the project implementation team, maintaining close collaboration with ADB, MOF, consultants, contractors, and other stakeholders to achieve the project(s) outputs and outcomes efficiently.

Tasks and Responsibilities

Under the supervision of the Project Director and Project Steering Committee (PSC), the coordinator will:

Project Management and Coordination

Manage and oversee all daily project operations to ensure timely and quality delivery of outputs.

• Coordinate and supervise integrated PIU/PMO staff, consultants, contractors, and stakeholders.

• Ensure compliance with ADB, Government of Mongolia procedures and covenants.

• Develop and maintain a Project Management Plan outlining the implementation framework, schedule, and management structure.

• Liaise regularly with Executing and Implementing Agencies, ADB, and development partners to ensure effective communication and issue resolution.

• Lead planning and monitoring of project activities, procurement plans, disbursements, and progress reporting.

Procurement and Contract Administration

• Organize and oversee consultant and contractor recruitment in accordance with ADB and GOM procurement regulations.

• Monitor contract implementation, review deliverables, and ensure timely payments and compliance.

• Administer contracts, including processing progress certificates, contract variations, and amendments.

• Identify and address any delays or deviations in contract awards, procurement, and disbursement targets.

Financial and Administrative Management

• Ensure sound financial management, including budgeting, fund flow, and record keeping.

• Ensure implementation of auditor recommendations and proper handling of financial audit findings.

• Confirm that counterpart funds are allocated and available in the state budget.

Monitoring, Reporting, and Communication

• Prepare and submit regular progress, financial, and monitoring reports to the Project Director, PSC, ADB, and other stakeholders.

• Support ADB and ensure proper documentation and follow-up actions.

• Coordinate public relations, communication, and stakeholder engagement activities.

• Prepare a Project Completion Report within six months of project closure, following ADB guidelines.

Safeguards, Risk, and Quality Management

• Oversee compliance with social, environmental, and resettlement safeguards.

• Facilitate the updating and disclosure of safeguard and communication plans when needed.

• Support the establishment and operation of the Grievance Redress Mechanism (GRM) and ensure grievances are addressed promptly and transparently.

• Lead quality assurance, risk management, and monitoring systems to identify and mitigate implementation risks.

Required Qualifications and Experience

Minimum of master’s degree in economy, public administration and finance;

At least 25 years of progressive work experience in public sector, civil service and relevant fields;

Proven track record working on policy formulation, or institutional reform initiatives in coordination with government and multilateral development banks (ADB, WB, IMF, GCF).

Direct experience in international negotiations, donor coordination, and high-level government liaison (e.g., with ministries or cabinet-level).

Comprehensive understanding of ADB’s project cycle, FIDIC contract management, and Government of Mongolia’s public investment procedures.

Advanced knowledge of macro economy and project implementation risk assessment.

Proven ability to lead multidisciplinary teams (engineering, finance, legal, safeguards, communications) and supervise integrated PIU/PMO operations under tight deadlines.

Demonstrated expertise in strategic planning, risk management, performance monitoring, and quality assurance of complex infrastructure or policy projects.

Exceptional ability to communicate effectively with senior government officials, donors, and international experts.

Superior drafting skills for high-level reports, policy briefs, and presentations in English and Mongolian (fluency required in both).

Proficiency in a third international language (e.g., German, Chinese, or Russian) is an advantage.

Strong commitment to ethical standards, transparency, and accountability in public project management.

Demonstrated ability to navigate sensitive stakeholder environments and maintain neutrality under pressure.

Application Submission Procedure

The Integrated PIU Coordinator will be selected in accordance with the regulations of the Government of Mongolia and the Asian Development Bank.If you possess the above qualifications, please submit an application consisting of the following documents, prepared in English and Mongolian language:

Cover letter explaining the reasons for applying to the position, describing how the candidate’s qualification, skills and work experiences meet the selection criteria

Curriculum Vitae

Two reference letters from previous employers, and Copies of all diplomas and certificates;

All documents should be enclosed in a sealed envelope that indicates the applied position, and delivered to the below address by 10 АМ on 17 November 2025.

Attn:               Bayanmunkh Zandariya, Room number 721, Ministry of Finance,  976-51-267246

Please note that the submitted documents will not be returned to the applicants. Incomplete applications would not be considered. Only short-listed candidates will be contacted.